7 Biggest Mistakes Syndicators Make Leading Meetings

Are your meetings draining your team? You're not alone.

Many leaders struggle with this. One real estate investor I work with called their weekly check-in "necessary but awful."

Ouch!

When Meetings Go Well

But here's the good news: great meetings can transform your business.

They're the key to clear communication, smart problem-solving, and united decision-making.

When meetings work well, you'll see:

• Higher productivity and less wasted time

• Happier, more satisfied team members

• More innovation and growth

• Less frustration and conflict

By mastering effective meetings, you'll create a more engaged and harmonious workplace.

This can help you grow your investor network, scale your business, and tackle bigger projects.

The Old, Washed-Up Meeting

Many leaders try to improve their meetings by:

1. Enforcing strict time limits

2. Creating detailed agendas

3. Assigning roles like timekeeper or note-taker

Now, you might have tried some common fixes like strict time limits or detailed agendas.

These can help, but they often miss the real issues: power dynamics, ego, and team members feeling powerless.

For example, your perfect agenda can be easily derailed with complaining or a power struggle.

Welcome to the 21st Century Meeting

To truly transform your meetings, focus on managing the human elements that can derail them. Here's a step-by-step approach:

1) Set clear objectives:

Before each meeting, define specific outcomes you want to achieve.

Communicate these to all participants in advance.

2) Start off with a mission:

Make sure to start every meeting with the company mission, vision, and values.

Get everybody aligned from the first minute.

3) Create psychological safety:

Build an environment where everyone feels comfortable sharing ideas without fear of judgment.

This can help combat feelings of powerlessness.

4) Check the egos:

Be aware of verbal and non-verbal cues that signal dominant behavior. As the facilitator, your job is to guide the participants.

Remember, 70% of communication is non-verbal.

5) Encourage the introverts:

Use silent brainstorming followed by round-robin sharing.

Ensure everyone has a chance to contribute.

6) Address power dynamics:

Be mindful of how hierarchy might influence participation.

Consider techniques like anonymous idea submission for sensitive topics.

7) Follow-up clearly:

After the meeting, send out clear action items and deadlines.

This improves accountability and increases buy-in.

Real-World Results

One of our clients, Sarah, used these techniques in her self-storage business.

She cut meeting times by 30% + she saw her team become more engaged and productive.

This freed her up to focus on growing her business and chasing bigger opportunities.

Remember, running great meetings is a skill you can develop.

Start by trying one or two of these ideas in your next meeting.

Your team – and your business – will thank you.

Until the next time we meet (get it??)

All the best,

Chris

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